PRE-WORKSHOP: IDENTIFY A TEAM LEAD

The first priority is to identify a team lead. Most often this will be a Visual Arts staff member who has attended a previous workshop. The responsibility of the team lead is to coordinate with the host school Professional Development Office and ARWAE. Please see Additional Information:Fees and Notices below.





PRE-WORKSHOP: SETUP REGISTRATION

Make the registration process as seamless as possible. Registration is limited to 100 participants in order to preserve the integrity of the workshop format.    You may want to accept up to 115 registrations in order to top out at 100.

Registration and payment should be managed through the hosting school’s website. Teachers attending from some countries may require a formal letter of invitation from your school in order to process a travel visa.

PRE-WEEKEND: SETUP PAYMENT OPTIONS

Work with your school to setup both Workshop Registration and payment methods. Options will vary from school to school. Provide receipt of payment after receiving payments or transfers.





PRE-WORKSHOP: SETUP EVENT WEBSITE

Create a website hosted by the school for your ARWAE event. Possible pages could include Registration, Workshop Itinerary, Session Offerings and Sign-ups, an About the Host School page and local city attractions and hotel recommendations. Have a look at previous sites:
2015 Prem, Chiang Mai (ararteprem2015.weebly.com)
2014 NIST, Bangkok (arartenist2014.weebly.com)
2013 HKIS, Hong Kong (ararte.moonfruit.com)

WORKSHOP: LIMIT PARTICIPANTS

Limit the number of participants in any one session.  Provide presenters with maximum numbers in each session understanding that actual numbers may vary, yet should not exceed cap set by the presenter or the school. Historically there have been 4-5 sessions with 6-7 workshops per session. Each workshop is usually limited to 16-20 people each.





WORKSHOP: SCHEDULING

Within each session, seek a balance of primary, middle years and secondary offerings, hands-on studio and hands-on tech, discussions and forums. Avoid scheduling workshops with similar content in the same time slot.

WORKSHOP: SUPPLIES AND RESOURCES

Communicate with presenters when proposals are accepted regarding available supplies and presentation needs. Presenters should provide materials outside of normal art room supplies.





WORKSHOP: KEEP A FULL SCHEDULE

Offer a program that encourages full participation Friday through Sunday noon. Friday is an excellent day for off-site visits. Saturday works well for full-on workshops and Sunday can be valuable for local artist forums and special topic sessions. Expect about 40-50% Sunday attendance due to travel schedules. A Thursday night informal, optional meet-up can also be offered.

WORKSHOP: ARWAE RESOURCE CENTER

Workshop presentations, links and resources can be uploaded before, during and after the event to www.arwae.org. Add this link to your school event website.





POST-WORKSHOP: REQUEST FEEDBACK

Coordinate with ARWAE to gather feedback and provide evaluation of the event.

POST-WORKSHOP: CERTIFICATES

Provide Certificates of Participation as many schools require this document for professional development compensation and also for teacher licensure renewal in home countries.





ADDITIONAL INFORMATION: FEES AND NOTICES

There is an ARWAE consultancy and website maintenance fee to be paid by the host school. The fee is a flat rate of $1,000 and may be paid after all registration fees have been collected.

ARWAE and Joan Lueth function as consultants and provide limited administrative assistance and creative direction. ARWAE and Joan Lueth work to help each host school with their respective events. However, they cannot guarantee the success of a Workshop or be held liable for any failures or lost monies.